document list view
The document list view shows documents you have installed on your device.
The document list view has several components:
Right below the title bar of the document list view is the
volume/folder popup. The label of the popup shows the
current folder. Tapping the popup presents a list
with the top-level volumes and sub-folders
in the path leading to the current folder.
The current path appears as a hierarchically indented list
of sub-folders under the current volume, with the current
folder as the initially selected item.
The following list describes the meaning of volumes
and sub-folders for each of the views:
- Recently Opened:
The popup shows [Recently Opened] only, with the popup list
not available since volumes and sub-folders do
not apply in this view.
The popup shows [Updated] only, with the popup list
not available since volumes and sub-folders do
not apply in this view.
- Categorized: The top-level
volumes are the top-level categories. Sub-folders
correspond to sub-categories. If no categories are
currently defined, the popup shows [All]
and [Uncategorized] only.
- Favorite Folders:
The top-level volumes are the favorite folder aliases.
Sub-folders correspond to actual sub-folders of the
favorite folders. If no favorite folders are currently defined,
the popup shows [No favorite folders].
- Device & Storage Cards:
The top-level volumes are the internal storage memory
(labeled as [Internal Storage]) and the volume labels
of mounted storage cards. Sub-folders correspond
to actual sub-folders of storage cards.
The volume/folder popup list provides an easy way to quickly
go to any top-level volume or higher level folder in the current
If the current path is not that of a top-level volume, a
folder-up button ()
for quickly going up one folder in the path
appears to the left of the volume/folder popup.
Below the title bar, to the right of the volume/folder popup is
the sort order popup. It allows you to sort the current list
by any of name, date, or size in either ascending or descending
order. The initial sort order is by name in ascending order.
Tap the popup and select one of Name, Date, or Size in the list
to change the sort order to the corresponding selection.
To reverse the sort order from ascending to descending or
from descending to ascending, select the same sort option again.
The sort order popup does not appear for the
Recently Opened view.
Regardless of whether the sort order is ascending or descending,
folders in the list always appear before files.
The document list or file list occupies most
of the space of the document list
view and lists the files and folders within the
current folder. Folders always
appear before files.
The list has the four columns described here:
- Icon column: The icon provides a quick visual indicator
of whether the item is a folder ()
or a file (). Additionally, the
file icon can have one or more mini-icons overlaid onto
it, as described here:
- If the file is on a storage card, the card mini-icon
appears in the file icon's lower right
- If the file has neither been viewed nor categorized, the
new mini-icon that looks like an asterisk appears in the
file icon's upper right ().
- If the file belongs to one or more categories, the
categorized mini-icon that looks like a filing cabinet
appears in the file icon's upper right
- Name column: The name column shows the name of each
item in the list.
- Date column: For files, the date column shows the last
modification date of the file. For folders, the date column will
likely show the creation date of the folder, unless the underlying
file system supports updating of the last modification date
for folders, in which case, the last modification date shows.
Since categories have no associated dates stored and the
Favorite Folders view shows
the union of content for all mounted storage cards, only
the Device & Storage Cards
view shows dates for folders.
- Size column: The size column applies only to files
and shows the size as a rounded value of up to four digits
with a magnitude of bytes, kilobytes, megabytes, or gigabytes,
indicated with 'B', 'K', 'M', or 'G', respectively.
To quickly scroll to the first file whose name begins with a
given letter, enter the letter. If you enter a second letter
within a second of the first letter, the list scrolls to the
next file whose name begins with the first and second letter.
You can continue entering letters within a second of one
another to do this. If you wait at least a second after entering
the last letter, the next letter you enter becomes the first
letter to search.
You can optionally hide the date and/or size columns through
the Document List Options
dialog to make more room for the name column. If you hide both
the date and size columns, then it can also noticeably speed
up the initial display when going to a different folder.
To open a file, tap the file's name. To enter a folder,
tap the folder's name. To get the context menu for a file
or folder, tap it's icon or hold the stylus down on the item's
name for more than a second. For more about the context
menu, see file operations
and folder operations.
The tab bar along the bottom left of the document list
view shows one tab for each of the views.
The current view shows visually as a slightly dropped down
tab in front of the others. Tap a tab to go to the corresponding
When you hold the stylus down on a tab, a tool tip appears
that names the view corresponding to the tab. See
views for a description of each view.
The document list view provides five different views of documents you
have installed on your device.
In the document list view, the tab bar at the
bottom left of the screen has a tab for each of the views.
To access a given view, tap the tab corresponding to the view you want.
The Recently Opened view lists the documents you have opened
recently, ordered from most recently opened at the top to least
recently opened at the bottom. By default, the list shows only the
ten most recently opened documents. To change the number of documents
listed, use the Document List command
in the Options menu.
The Updated view lists documents you have previously opened that
have been updated since the last time you opened them.
The Categorized view lists documents you have placed into one
or more categories. iSilo™ initially creates
two top-level categories named Business and Personal.
In addition to being able to select a specific category from the
volume/folder popup list, you
can also select the [All] listing or the [Uncategorized]
listing. With [All], you get a listing of all categorized documents
located anywhere and all uncategorized documents located in the
internal storage memory or immediately
within any of the favorite folders.
With [Uncategorized], you get a listing of all uncategorized documents
located in the internal storage memory or immediately within any of the
The Favorite Folders view provides an easy way to quickly jump
to a list of documents in any folder to which you have assigned
an alias. iSilo™ initially creates the following
two favorite folder aliases:
Some devices have the capability to have two or more storage cards
mounted simultaneously. Viewing the contents of a favorite folder
provides a unified view of the same folder across all mounted
- iSilo: An alias to the
/My Documents/iSilo/ folder.
- Launcher: An alias to the
To add a favorite folder to the list, use the
Favorite Folder Alias
command in the folder context menu.
To determine the path of the folder associated with each alias,
or to rename and delete favorite folders aliases, use the
Edit Favorite Folders
Favorite folder aliases are always sorted lexicographically
in the volume/folder popup list and
in the Edit Favorite Folders
The Device & Storage Cards view provides a way to browse
through all documents of the standard
document types installed in the internal storage memory
of the device and through all files of all folders on any mounted
To list documents installed in the internal storage memory
of the device, select [Internal Storage] from the
volume/folder popup list.
To list the contents of a folder located on a mounted storage
card, select the card volume from the
volume/folder popup list
and navigate to the desired folder. In the volume/folder
popup list, the name for the storage card is the storage card's
volume label. If the storage card has no volume label, the name
will show as [Card 1] or possibly [Card 2] if your
device supports more than one simultaneously mounted storage card.
To open a file, tap the file's name. To get a context menu,
also known as the file action menu, with a number of additional
file operations, do one of the following:
The context menu provides the following operations for files:
- Tap the file's icon.
- Hold the stylus down on the file's name for at least a second.
- If your device has a four-way navigator control, press Right.
The Open command in the context menu opens the file just
as tapping the file's name in the document list does.
The Categories command in the context menu presents the
Categories dialog, which you can use to categorize the
file into one or more categories. You use the Categories
dialog to also create, rename, and delete categories.
Tap OK to accept changes you have made to the
categorization of the file. Tap Cancel to cancel any
such changes. Note that tapping Cancel does not revert any
changes made to the category list, such as creation, renaming,
and deletion of categories.
To place the file in a category, check the box to the
left of the category. You can place a file into any
number of categories. In the Categorized
view, the file shows in the list only when you go to a
category to which the file belongs.
To remove the file from a given category, uncheck the box
to the left of the category.
creating a new category
To create a top-level category, first select any top-level category,
then tap New. In the New Category dialog, enter
into the Name field the name of the new category, then
To create a sub-category, first select the category into which
you want the sub-category created, then tap New.
In the New Category dialog, enter into the Name field
the name of the new category, check the Sub-category
checkbox, then tap Add.
To create a category at the same level as another category,
select an existing category at the same level, then tap New.
In the New Category dialog, enter into the Name field
the name of the new category, then tap Add.
Following are some additional notes about categories:
- Category names can be up to 29 characters long.
- Categories are always sorted lexicographically in the list.
- You can create sub-categories up to ten levels deep.
- If you attempt to create a new category with the same name
as another category at the same level, you get a message
saying that the category already exists.
- You can have up to approximately 5,000 categories.
- The combined size of the names from all categories
can be up to approximately 50,000 characters.
renaming a category
To rename a category, first select the category to rename,
then tap Rename. Enter the new name into the Name
field, then tap Rename.
You can not rename a category to that of an existing category
at the same level. If you attempt to do so, you get a message
informing you that the category already exists.
deleting a category
To delete a category, first select the category to delete,
then tap Delete. You get a message asking you
to confirm that you want to delete the selected category
and any sub-categories it contains. Tap Yes
to proceed with deleting the category. Tap No
to cancel deletion.
If the category has sub-categories, all the sub-categories
are also deleted. Any files in the deleted categories
are removed from the deleted categories.
Note that deleting a category does not delete the
files belonging to those categories.
Use the Delete command in the context menu to delete the file.
iSilo™ asks for confirmation before deleting
Use the Rename command in the context menu to rename the file.
When you do so, iSilo™ presents the Rename Document
dialog so that you can enter a new name for the file.
Use the Beam command in the context menu to beam the file.
Use the Information command in the context menu to view
information about the file in the Document Information
dialog that iSilo™ presents. The dialog
shows the title or file name of the document in bold at
the top. Below it is the creation date and time of the document.
Next come the Type and Size fields which show
the document type and size, respectively. Following those
fields, the Location field shows whether the
document is located in the handheld's internal memory or
on an external storage card, in which case, the Location field
shows the volume name and path to the document file.
At the end, the Text Encoding field shows the encoding
of the document's text or Unknown if it is not known.
The encoding of a document's text determines how individual
characters are represented and what characters can be represented.
Use the Copy command in the context menu to copy or move the file
to the internal storage memory or to any
of a storage card.
In the Copy File dialog, select the Copy settings/categories
option to also copy the document settings and categorizations
of the document. Select Delete original after copy if you
want to perform the equivalent of moving the file to the new
If you need more flexibility in copying files, you can use a
third-party file manager.
Use the Send command in the context menu to transmit the file
via the standard send feature of your device. The send
feature is not available on all devices and the specific methods
available to send vary by device, but the list of methods may include
one or more of the following and possibly others:
To enter a folder, tap the folder's name.
For the Favorite Folders view
and the Device & Storage Cards
view, you can get a context menu with additional folder operations
by doing one of the following:
The context menu provides the following operations for folders:
- Tap the folder's icon.
- Hold the stylus down on the folder's name for at least a second.
- If your device has a four-way navigator control, press Right.
The Enter Folder command in the context menu enters the folder just
as tapping the folder's name in the document list does.
Use the Favorite Folder Alias command in the context menu
to add an alias for the folder to the
Favorite Folders list.
If the folder already has an alias, use the command to edit
Invoking the command shows the Favorite Folder Alias dialog.
The Folder Path field shows the path of the folder.
You can not edit the path shown. It is only present to show you
the path for the alias. In the Alias field, modify
the alias to your liking, then tap Add to add the alias.
In the Favorite Folders view, the
alias should appear as one of the top-level volumes in the
volume/folder popup list.
Tap the menu icon to display the menu bar.
The menu icon is the bottom silk screen icon on the left side of the
Graffiti® writing area. If your device has a virtual Graffiti®
area, then the menu icon is an icon drawn by the device. Furthermore,
in this case, if you collapse the virtual Graffiti® area, then the
menu icon appears along the bottom of the display.
Use Refresh on the List menu
to reload and redraw the items in the document list.
Use Delete All on the List menu
to delete all files currently listed in the document list.
iSilo™ asks for confirmation
before deleting the files.
Use Delete Special on the List menu
to activate the Delete Special dialog
for the following commands:
- Clear Recently Opened List: Clears the recently
opened list by deleting the saved information that indicates
the order of recently opened files.
- Delete Settings Database: Deletes the settings database
that contains individual document settings, categories,
favorite folders, etc. After deleting the database, the program
exits. You can then restart. This command may be useful in the
case where the settings database has become corrupted.
- Synchronize DB Entries: Do the following:
This command is useful in the case where you have renamed a memory
card, resulting in multiple entries for files on the renamed
card. Using the command should remove the duplicate entries.
- Delete entries in the document settings database for external
documents for which the associated file is not present on any
mounted memory card.
- For each entry in the document settings database for external
documents, if the associated file path exists on only one mounted
memory card, delete all but one entry among the entries with the
same file path exclusive of the volume name and rename the stored
volume name of the saved entry to the name of the volume on which
the file path exists.
Use Find on the Tools menu
to activate the Global Find dialog to perform a
global search through all files currently listed in the document list.
The Global Find dialog has the following fields:
In the Global Find dialog, tap the Find button to start the search or
tap the Cancel button to dismiss the Find dialog without starting
Use Edit Favorite Folders on the Tools menu
to activate the Edit Favorite Folders dialog to rename
and delete favorite folder aliases. The dialog has a list
with two columns. The left column shows the aliases and the right
column shows the associated folders.
- Find: Enter the text you want to find.
- Match case: Check the Match case checkbox if you want the
search to be case-sensitive (e.g., match case). Uncheck to make
the search case-insensitive (e.g., ignore case).
To rename a favorite folder alias, tap the alias in the list
to select it and then tap Rename. This presents the
Favorite Folder Alias dialog.
The Folder Path field shows the path of the folder
associated with the alias. You can not edit the path shown.
It is only present to show you the path for the alias.
In the Alias field, modify the alias to your liking,
then tap Rename to rename the alias.
To delete a favorite folder alias, tap the alias in the list
to select it and then tap Delete. Note that iSilo™
deletes the alias immediately without asking for confirmation.
Use System Information on the Tools menu
to activate the System Information dialog so that you can
determine the user ID you need to provide in order to obtain
a registration code for a document that requires a registration
code. The user ID is provided in the User ID field.
The dialog also shows the amount of free internal memory
and the total amount of internal memory. Dynamic memory is
the working memory that a running program has available
for direct use while storage memory is the memory used
for database storage.
Use Font Manager on the Tools menu
to activate the Font Silo Font Manager dialog so that you can
view fonts you have installed and delete individual font databases.
If you do not have the Font Silo™
component installed or you have not installed any fonts, then
instead of the dialog appearing, you get a message informing
you that you need to install both Font Silo™
and at least one font to use the font manager.
In the Font drop-down list, select the font to preview
or delete. You can change the Size and Style fields
to see how the selected font appears at different sizes and with
different styles. For more on how Font Silo™ renders a font
in a given size and style, see
size and style rendering.
The Preview pane of the dialog allows you to see either the
name of the font or the available characters rendered using the
currently selected font. Tap Name to see the name rendered
in the font. Tap Chars to see the characters. If the
text spans wider than the width of the preview pane, use the left
and right arrowheads that appear to the upper right of the preview
pane to scroll the text left and right, respectively.
To delete the database containing the currently selected font,
tap Delete Font. You will be asked for confirmation before
the database is deleted.
When you are done previewing and/or deleting fonts, tap Done
to exit the dialog.
Use Document List on the Options menu
to activate the Document List Options
dialog to set options for the document list view. The
Document List Options dialog has the following fields:
- Scroll bar: Select whether you want the scroll
bar on the Left side of the screen or on the Right
side of the screen.
- Fields: Select which columns you want the document list
- Name/Date/Size: Show all columns.
- Name: Only show the name column.
- Name/Date: Show both the name and date columns.
- Name/Size: Show both the name and size columns.
- Font: Select the font to use for the document list.
- Recent list: Select how many files you want the
Recently Opened view to show.
- Settings: The settings saved for documents such
as categories, individual document options, last view location, etc.,
all take up internal storage space. Over time, if you have viewed
many documents, the cumulative space occupied by the saved settings
can add up. So by default, when the amount of space used reaches
100KB, iSilo™ deletes the oldest settings files (e.g.,
based on when the document was last viewed) until the space used goes
down to about 90% of the limit. You can increase or decrease
this limit by changing the selection for this option.
If you tend to keep a lot of documents around, you may want
to increase the limit. If you are tight on space and do not care so
much about the saved settings of documents you have not viewed
recently, then you may want to decrease the limit. The actual size
of the settings currently depends mostly on how many local bookmarks
you have created for the document. However, a rough estimate of the
size of a typical local settings file might be anywhere from half
a kilobyte to one kilobyte. Using this rough estimate, a limit
of 100KB should allow for at least the saving of the settings
for the last 100 documents you have viewed.
- Auto-cat: This setting enables or disables
auto-categorization. With auto-categorization on, iSilo™
performs a search in the background through the
for documents that have not yet been read nor categorized
and that have a specified default category. For any such documents,
iSilo™ automatically places them into their specified
Use Document Types on the Options menu
to activate the Document Type Options
dialog to set options for the listing of documents according
to their type or extension. The Document Type Options dialog
has the following fields:
- Document types to list: Check the types of documents
you want to show in the document list. The selections made here
always affect the listing of documents in the internal storage
memory of your device but only affect the listing of documents
on mounted storage cards if you enable the
Use document type filtering option. The Other
document type only affects files located on storage
cards. See document types
for descriptions of the document types.
- Use document type filtering: For files on
storage cards, check this option to filter the
listing of such files based on their document types using the
Document types to list selections.
- Show file extension: If a file has a file extension,
it is the last part of the file name that begins with a period
followed by up to four characters. The file extension usually
indicates the type of content the file contains. Check the
option to show the extension. Uncheck the option to hide the
extension in the listing.
The Show file extension option also determines whether
the file extension is show in the title bar while viewing a document.
Note that when the sort order of the
list is by name, even with the extension hidden, the extension
is still considered part of the name for determining the sort order.
This option only affects the listing of files on storage
cards and thus does not affect documents stored in the
internal storage memory.
- File extensions to list: To filter the list based
on file extension, select one or more of the options here:
- .pdb: Select this option to list files with an extension
of .pdb. Unselect the option to not list files with an extension
of .pdb. Document files usually have this extension.
- .prc: Select this option to list files with an extension
of .prc. Unselect the option to not list files with an extension
of .prc. Application files usually have this extension.
- .txt: Select this option to list files with an extension
of .txt. Unselect the option to not list files with an extension
of .txt. Plain text files usually have this extension.
- no extension: Select this option to list files that
do not have an extension. Unselect the option to not list files
that do not have an extension.
- All: Selecting this option overrides all other
File extensions to list options and lists all files
regardless of their extension. Unselect the option to filter
the list based on the other extension options selected.
Use Icons on the Options menu
to activate the Document List Icon Options
Under Icon action, you can select what happens when you
tap the icon for files:
- Action menu: Activate the
file action menu.
- Quick categorize: Display the list of categories
to easily place a document into a single category.
With this option, when you select a category from the list,
if the document belonged to any other categories, it is removed
from those other categories.
You can also select the mini-icons you want the document list
to show. The following list describes the mini-icons:
- Storage card: If the file is on a storage card, the
card mini-icon appears in the file icon's lower right
- Unread & uncategorized: If the file has neither been
viewed nor categorized, the new mini-icon that looks like
an asterisk appears in the file icon's upper right
- Categorized: If the file belongs to one or more categories,
the categorized mini-icon that looks like a filing cabinet
appears in the file icon's upper right
Use Rotate on the Options menu
to activate the Rotate dialog to change
the screen orientation.
Note: The Rotate menu item appears only for the
Use Mode on the Options menu to specify
trial and free mode settings.
While in trial or registered mode,
you can use the Free mode option to turn
on and off to see what that mode is like.
During the 30-day trial period, you can use the Show trial
period reminder option to enable or disable the
messages that let you know how many days you have left
in your trial period.
If you have not registered iSilo™, you can use the
Show UNREGISTERED button option to show or hide
the button labeled UNREGISTERED in the lower right of the
document list view.
Use Register on the Options menu to enter your
license registration code to register iSilo™.
Use About iSilo on the Options menu
to see the iSilo™ About dialog.
- handheld memory:
The handheld memory is the internal non-removeable working memory of
your handheld device.
- /Palm/Programs/iSilo: On storage
cards, it is strongly recommended that you place documents that you
want to view with iSilo™ into this folder.
- /Palm/Launcher: This is the folder the
Application Launcher searches for applications on
storage cards. You are strongly recommended not to place
documents here so that the Application Launcher does not need
to unnecessarily wade through them when searching for applications.
- /Palm/Programs/MSFiles: This is the default folder used
for storage on Memory Stick® media by the MS Gate program on
Sony CLIÉ handhelds.
iSilo™ provides direct support for a set of standard
document types and a catchall for textually viewing the content of any
other document type, useful for viewing plain text files.
standard document types
- iSilo™ 3.x/4.x: The iSilo™ 3.x/4.x
format, newly supported by iSilo™ 3.0, adds color, table,
and other advanced capabilities to documents.
- iSilo™ 1.x/2.x: The iSilo™ 2.x format
added image, hyperlinking, and formatted text capabilities to the
high compression capabilities provided by the iSilo™ 1.x
- Palm Doc: A popular compressed plain text format supported
by most document readers.
catchall document type
You can use iSilo™ to open any file for viewing
on storage cards. This is generally only useful
for files in a plain text format as iSilo presents the
content textually. If the format of the content is binary
or a mix of text and binary, then you may see gibberish.
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